If you don’t plan your day, how do events follow each other and how are you able to keep track of which one to offer immediate attention? In most cases, it’s tricky to get organised if you don’t prioritise tasks.
Prioritisation contains creating an agenda, assessing tasks, and assigning time and work to bring the most worth in a short amount of time.
Planning can help lessen workplace stress and upsurge productivity. Instead of planning work for you far away in advance, it’s better to do it daily, adapting your agenda for the next day based on new urgencies and incomplete business from the day before can assist you to accomplish goals more efficiently.
Bruce Mugwaneza, a businessman and poet explains to schedule your daily tasks earlier and position them on an important basis. For instance, write down all the tasks expected to be done in a day. Break the big tasks into small ones, and offer immediate time and effort to tasks that are important. Know what can be done as fast as possible, and what can push on to the following day.
He says, this not only keeps you organised and neat, but also assists you in keeping track of what has been done and what still needs to be executed.
Mugwaneza explains to make it a habit to set a timer for each task as this enables you to avoid multi-tasking. For him, you can set 30 minutes or one hour for a single assignment and ensure that you’re done with it before jumping to another task.
He encourages sparing some time for breaks after each task to avoid boredom, and stretching as it assists to escalate focus when you return to work, thus improving your productivity.
Experts say that taking breaks increases job satisfaction, refurbishes focus and attention, especially for long-term goals, can prevent decision fatigue, and rises creativity.
He carries on that, establish something in between some of the tasks you don’t like, to make fun of for instance; listening to music, reading motivational quotes, and so forth.
At the end of the day, evaluate your tasks to know what has been accomplished and what has not, then scrutinise why they were not complete and adjust your schedule the next day.
Elysee Ibrahim Ngarambe, a worker at Saye Limited Kigali is of the view that in order to prioritise tasks in the workplace, you have to be in the field you’re passionate about. For every task you are given, start it with the end goal in mind. Be ambitious, know what you want to achieve.
He explains that, make it a point to put a pose to distractions because although you have planned out your schedules pretty well, you can easily lose focus if you give attention to every notification on the phone. Before you know it, you have wasted 30 minutes or more while responding to emails and messages, yet such time could have been used for productive assignments and projects.
Ngarambe says to delegate assignments to your co-workers if you feel overwhelmed and yet need to complete them by the end of the week. Offer assignments that your co-workers can help out with so as to put your focus and attention to immediate projects, that way, you can prevent yourself from having pending work.
Experts say that with progressions in technology, there are numerous efficiency tools accessible that can help you prioritise and stay on task. Downloading an application on your computer to keep track of your time on a specific task permits you to see how competently you’re working.